Office Coordinator

At Ph. Creative, our people truly matter, and it’s our amazing team that sets us apart, helping us deliver the very best work for our clients. We foster a supportive and vibrant environment where everyone can thrive.

We’re looking for a detail-oriented Office Coordinator to join our team. This is a great opportunity for someone early in their administrative career, looking to grow and develop in a dynamic, fast-paced environment. Reporting to the People & Culture Manager, you will play a key role in ensuring that operations run smoothly and efficiently across the agency.

In this role, you’ll handle a variety of tasks, from coordinating meeting schedules, assisting with internal communications, and Serve as the main point of contact for day-to-day administrative needs. You’ll also provide support to our finance team, including processing invoices, tracking office expenses, and monitoring a shared inbox.

We all get involved in a whole host of different projects. Things move fast, and you’ll need to be collaborative, adaptable, determined and passionate. Whenever change comes along, which it often does, you’ll be able to take it in your stride. Here are just a few of the things we’ll be looking for you to deliver:

• To provide general administrative assistance to the People & Culture and Finance team as needed.
• Assist in creating and sharing internal communications for the agency.
• Assist with client onboarding, including preparing and sending paperwork such as SOWs for signature.
• Monitor the accounts@ email inbox, addressing supplier invoices, remittances, and other financial queries.
• Assist in setting up new suppliers and managing supplier invoicing portals.
• Liaise with the People & Culture function re on-boarding of new employees and support production of induction timetable.
• Support general administrative tasks including document preparation.
• Help gather and compile data for reports, including performance metrics.
• Provide general operations support to ensure smooth daily functioning of the agency, assisting with cross-departmental tasks as needed.

As well as this list, you’ll need to take on other tasks in line with the job too. But we’ll give you the tools and support you need to succeed, whatever we ask you to do.

• Some ‘hands on’ related experience in a fast-paced environment
• Numerate and strong PC Skills in MS 365 including Word, Excel and PowerPoint
• Excellent verbal communication skills to communicate effectively with candidates and external suppliers
• Strong written communication skills to produce succinct correspondence
• Great communication skills and the ability to influence and build relationships is key
• Excellent computer keyboard and data-entry skills
• Excellent attention to detail
• Good organisational skills.

If you’re up for the challenge, confident you can thrive in our culture and make a difference, we encourage you to get in touch.